Administrative Costs & Expenses in Accounting What Are Administrative Costs? Video & Lesson Transcript

general expenses list

Recipients must support all expenses with adequate documentation and maintain documents to substantiate that these funds were used for health care-related expenses or lost revenues attributable to coronavirus. The burden of proof is on the recipient to maintain documentation that shows how expenses prevent, prepare for, and respond to coronavirus. An allowable expense under the Provider Relief Fund must be used to prevent, prepare for, and respond to coronavirus.

Is interest an expense?

Interest expense is a non-operating expense shown on the income statement. It represents interest payable on any borrowings—bonds, loans, convertible debt or lines of credit. It is essentially calculated as the interest rate times the outstanding principal amount of the debt.

You need to be sure that every payment is tracked, with approval from a manager. In this case, you definitely don’t want the office manager to handle every little payment. And the employee in question should be able to choose the mouse and make the purchase quickly.

Guide to General and Administrative Expenses (G&A)

These individual and small purchases make handling overhead costs a nightmare. The statement of cash flows is where the actual timing of cash payments for all expenditures will be reflected. To learn more, check out CFI’s free tutorial on how to link the three financial statements in Excel. The screenshot above is taken from CFI’s financial modeling courses, which cover forecasting SG&A expenses. If you have accurate spend tracking and a consistent way for teams to spend, you can quickly build a strategy to keep a lid on costs without wasting everyone’s time and energy. But it can be a good principle to keep in mind for office managers and other finance staff. If you can reduce the efficiency ratio this quarter versus last, you create value for the company.

Direct expenses are shipping expenses of the product and sales commissions. Fixed CostsFixed Cost refers to the cost or expense that is not affected by any decrease or increase in the number of units produced or sold over a short-term horizon. It is the type of cost which is not dependent on the business activity.


Make a list of these larger expenditures and create a set amount each month to add to your budget so you can pay for them when the time arrives. Budgeting enough to save up three months’ worth of expenses as an emergency fund can help see you through tough times. The average American household spent $61,334 in 2020, or $5,111 a month. Three months of expenses would suggest having a rainy-day fund of $15,333.

general expenses list

Or perhaps the fridge is acting up and you call in a repairs person. If you can’t easily know what’s being spent in real time, you can’t effectively reduce costs in smart ways. Office furniture, electronics and other technical equipment will usually be the domain of the procurement person or team. Hopefully they have a clear system in place to make sure that payments are monitored and invoices and receipts archived correctly.

Licenses and fees

In an acquisition, a larger organization buys a smaller business entity for expansion. Sometimes to boost profitability, these costs need to be regularized. Sales CommissionSales commission is a monetary reward awarded by companies to the sales reps who have managed to achieve their sales target.

  • These are just a few examples of the types of costs that can be classified as administrative expenses.
  • Each payment can potentially add administrative strain to the company unless the proprietors are not prepared.
  • The amount that a company spends on SG&A may play a key role in determining its profitability.
  • Administrative expenses, also referred to as administrative costs, are a company’s expenses that do not contribute directly to revenue generation or production but are necessary to keep the company running.
  • For example, the organization incurs commission costs on selling its product.
  • A good spend management tool will capture every payment your teams make, then categorize them and assign them to the right budgets.
  • Because administrative expenses do not directly contribute to sales or production, there is a strong incentive for management to lower a company’s general and administrative expenses.

Salaries and wages cost employees engaged in finance, accounts, human resources, information technology division, etc. General and administrative expense is generally not considered to include research and development expenses, which are usually aggregated into a separate department. As part of overall operating expenses, G&A expenses are necessary for your business to operate, allowing your startup to run as smoothly and efficiently as possible.

What are SG&A Expenses?

SG&A does not include the direct costs of producing goods or acquiring goods for sale, which are calculated separately as cost of goods sold . The amount that a company spends on SG&A may play a key role in determining its profitability. Not included as development expenses are salaries and general expenses list general operating expenses of University administrative personnel. Again, your selling expenses can include both direct and indirect costs of selling a product. On the other hand, your business’s general and administrative expenses include day-to-day costs (e.g., rent, utilities, etc.).

  • Reducing non-sales personnel salaries and cutting travel costs will help to regularize these costs.
  • Despite the difference in service offered or resources between small businesses and companies, they are moving towards software.
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  • Despite these costs occurring periodically and sometimes without prior preparation, they are usually one-off payments and are expected to be within the company’s budget for travel and entertainment.
  • An organization needs to identify and classify costs into various categories for cost optimization, reducing cost, and increasing production efficiency.